JOB DESCRIPTION

JOB OVERVIEW

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Assist in planning, scheduling and coordinating of appointments and meetings (including following up on action points) within a timely manner, while providing reminders as required.
• Coordinate and moderate comprehensive training workshops for various stakeholders and the general public. 
• Prepare and distribute agendas and minutes for meetings.
• Prepare and review documents including presentations, training certificates, emails, reports, letters and spreadsheets utilizing appropriate software, ensuring that all correspondence and related materials are produced in an accurate and timely manner.
• Compiles data where required and produces the necessary reports. 
• Manage training and project deliverables and status updates in relation to projects/tasks/activities.
• Assist with the photocopying and/or binding, filing and organization of documents at NEDCO.
• Communicate with the Management team and other stakeholders within NEDCO as requested.  
• Handle correspondence with stakeholder programme participants and cater to any inquiries or issues that may arise. 
• Manage the scheduling of the Princes Court Training Room for both internal and external users.
• Conduct on-site visits to multiple training venues to monitor the effective delivery of training programs, ensuring all operational aspects run smoothly and addressing any issues that may arise.
• Ensure facilitators and vendors payments are made in a timely manner once their services have been rendered. 
• Maintain an inventory log for the Princes Court Training Room, tea station and ensure restocking is done in a timely manner. 
• Perform any other duties that fall within the general ambit of the position

KNOWLEDGE AND COMPETENCIES 

• Strong interpersonal skills;
• Excellent written and oral communication skills;
• Excellent organisational, co-ordinating and time management skills;
• Dependable, adaptable and results oriented;
• Must maintain strict confidentiality at all times;
• Proficiency in MS Office Suite and Zoom Communication platform;
• Advanced proficiency in Microsoft Office applications, particularly Ms. Excel.

MINIMUM QUALIFICATIONS & EXPERIENCE

• A University Degree (Bachelor’s degree or equivalent) in Business Administration, Business Management or Office Administration;
  
• Minimum of three (3) years’ experience performing clerical/secretarial and administrative support duties; and
  
• Experience in Project Management would be an asset.